Project Management Box

Project Management Box (PM BOX) is a platform designed by PDA to manage methodically and effectively all of the information necessary to develop a project.

PMBOX is only available in Italian.

Budget

Physical Progress

Currency Statement

Variations & Claims

Indirect Costs Control

Financials & Liabilities

Risk & Opportunities

Periodic Reports

Dashboard

The Client can easily navigate the platform through the Dashboard, reaching all the different sections to carry out the initial setup and keep the data updated with the current status on a monthly basis.
If requested, both these activities can be performed with PDA assistance.

SETUP (* download an example)

PMBOX - USER MANUAL

  • ⚬ NOT AVAILABLE

UPDATING (current values)

  • ⚬ physical progress achieved

  • ⚬ variations and claims status

  • ⚬ performances evaluation

  • ⚬ estimate to complete

  • ⚬ cash flow needs

  • ⚬ risks and opportunities assessment

  • ⚬ periodic reports

  • ⚬ actual cash flow

Budget

PDA provides a comprehensive and detailed tool to manage the project budget and to enter data to be monthly updated.

The structure of the budget can be entirely defined according to the Client’s requests. PDA offers the following default sections:

  • Revenues & contingency

  • Services Costs

  • Materials Costs

  • Construction (or Installation) Costs

  • Transportation + Logistic Costs

  • Management Costs

  • Site Costs

  • Mark up

Download an example

Physical Progress

Often, the progress of costs is used as the reference measurement for the project completion. This is indeed the most affordable method, but surely it cannot be a reference point, because the project may not have been completed when the funds ran out!

The only reliable system to determine the project status is calculating the physical progress which is also the basic key to evaluate reliable predictions and estimates to complete.

Contrary to planning, calculating the physical progress is a bottom-up process that needs to start from the evaluation of every single activity.

Once the status of each activity has been evaluated and registered, PDA calculates the physical progress status according to the defined Work Breakdown Structure and to the weight given to the different levels that the project startup divided the scope of work into.

Download an example

Currency Statement

The information regarding the currencies used for the project execution are gathered in a dedicated section, with particular reference to:

  • amounts already covered

  • amounts to be covered

  • loss/profit recorded/forecast due to rates fluctuations on amounts already covered and/or to be covered.

Download an example

Variations & Claims

Variations and claims can be neatly managed during the entire project lifecycle alongside the relating amounts, such as:

  • submitted amounts

  • pending amounts

  • amounts recognized in the budget

  • amounts rejected by the Client

  • impacts on the budget

  • final forecasted amounts

Download an example

Indirect costs control

Indirect costs are not referred to any measurable result, therefore they cannot be planned or forecasted to completion with the required accuracy.

By defining proper connections between direct and indirect costs as well as the forecasted time distribution, PDA can predict when they will be incurred and their estimate to completion.

Download an example

Financials & Liabilities

CASH FLOW
The cash flow of a project can be planned and compared with the actual one in order to easily evaluate the effects of disbursements and takings, optimizing the project financial status management. The cash flow is also part of the monthly report.

GROSS MARGIN EVALUATION
The amount of the gross margin available for each reference period (e.g. quarter or year) is a very important data for a company operating with projects, in particular when, as it is often the case, the duration of the projects exceeds the fiscal year. PDA provides a tool to plan the quarterly progress of costs and calculates the gross margin forecasted for every reference period, separating the temporary loss/profit caused by the slowing down or acceleration of the projects from the permanent one.

Download an example

Risks & Opportunities

Risks and opportunities can be managed by predicting their impact on the project results.

In specific, the following topics are reported and dealt with:

  • risks rating

  • context analysis

  • risks exposure

  • opportunities evaluation

  • possible scenarios

To simplify the evaluation, PDA provides within PMBOX a risk tree that can be used as a guideline.

Download an example

Periodic Reports

The monthly report published by PDA is designed to exhaustively deliver all the essential information to the Company Management that in this way will have the "Project Status at a Glance".

The report sections can be:

  • STATISTICAL FIGURES OF THE PROJECT

  • HSE + QUALITY CONTROL

  • PLANNING + PROGRESS

  • MAN-HOURS STATUS

  • ECONOMIC STATUS

  • PERFORMANCES + FORECAST

  • FINANCIALS + LIABILITIES

  • PURCHASE ORDERS AND SUBCONTRACTS STATUS

The details provided in each section will naturally depend on the level of accuracy of the figures defined at Project start up and their subsequent updating.

Download an example
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